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The Importance of Communication

The Importance of Communication

Project Managers spend a good portion of their time communicating.  Solid communication is key to a project’s wellness and success. As a project manager you will spend plenty of time sending emails, chairing project team meetings and briefing senior managers and stakeholders. In short, project communication is very important. Poor project communication can lead to: Unnecessary “noise”…

The Project Charter

The Project Charter

Understanding and agreeing to project scope is key to a project’s success. A key tool for a project manager in securing project scope is the project charter. The project charter document will be established in either the Initiation Phase or the early Planning Phase of the project lifecycle. The charter will identify the objectives of the project…

Project Requirements

Project Requirements

What Are We Building? Any Project Manager will tell you that one of the key success factors in managing projects is having solid requirements. What are you building and rolling out? Who will you need to complete the tasks? How long can it take and how much will it cost? Requirements is the key input…

Vendor Management

Vendor Management

Managing projects were vendors are playing a significant role can offer its challenges. When vendors are depended on to provide a design, infrastructure or software installation and configurations you will always have a risk you cannot completely control. As you would expect, some vendors are better than others. You have vendors that are well organized,…

Project Schedule Development

Project Schedule Development

Schedule Development Tips… Keep project schedules simple Tasks names to be based on deliverables Tasks names to be descriptive nouns and begin with verbs Do not put check lists into schedule. Use note feature for including details Require project schedules to follow principles of “Dynamic Schedules” All individual tasks have dependencies (predecessors and successors) Chose…

Planning Your Project Kick-off Meeting

Planning Your Project Kick-off Meeting

The Project Meeting Kick-Off: Preparing for your project kick-off meeting can help set your project on the right track. Being organized, establishing roles and responsibilities and laying out the project objectives will go a long way in positioning your project for success. Here are a few tips for planning your project kick-off meeting: Prepare and send…

Project Risk Management

Project Risk Management

  Planning Responses: Strategies for managing negative risk or threats are: Avoidance – involves changing the project management plan Transfer -Transfer the risk effects “to a third party” Mitigation – Implies a reduction of probability and/or impact of an adverse risk event to an “acceptable” threshold Acceptance – Do nothing Contingent response strategy tries to…

Managing Your Issues

Managing Your Issues

  A few tips for managing your issues… Maintaining an Issue Log: Assign owners to issues who can resolve the problem. Establish issue priority – Low, Medium, High. Who should work on what issue first? Track issue reported date and estimate target date for resolution. Communicate status to sponsor and key stakeholders in a timely…

Working with Your Project Sponsor

Working with Your Project Sponsor

Your Ally: The Project Sponsor Managing your relationship with your project sponsor is key to your success with managing your project. A strong, active sponsor can make a positive difference for the program or project. A project sponsor who may be funding the effort can be the “big stick” when you need someone with authority…

Building Effective Project Teams

Building Effective Project Teams

Working with people will be a challenge that requires careful planning. As a Program or Project Manager your “people” skills will be tested to build an effective project team willing to work together to achieve one goal – project success. Project team members will have their egos and character quirks. You will need to be…

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